Dental practices using NovaOps AI reduce cancellations by 55%, fill last-minute openings automatically, and reactivate patients overdue for their 6-month cleaning.
Patients who are overdue for their cleaning won't call you — they're waiting for you to reach out. Without an automated recall system, you're losing thousands per month in missed hygiene appointments.
A patient cancels at 8am for a 10am slot. Your team scrambles to fill it manually. Without an automated waitlist system, that chair sits empty and the revenue is gone.
When someone submits a contact form or calls after hours, they expect an immediate response. If you don't follow up within minutes, they book with the next dental practice that does.
Automated text and email campaigns reach every patient who's overdue for a cleaning. No manual list-pulling — the system tracks each patient's last visit and initiates the recall sequence automatically.
The moment a cancellation hits your calendar, the system instantly notifies your waitlist. Patients claim the open slot via text — the hole in your schedule fills itself before your staff finishes their morning coffee.
Every website inquiry or after-hours call gets an AI response within 60 seconds. New patients are qualified, welcomed, and booked before your competitors even see the lead.
Automated reminders at 48 hours, 24 hours, and 2 hours before every appointment. Patients confirm via text — no phone calls required. Cancellations surface early enough to fill the slot.
After each appointment, patients receive a personalized Google review request via SMS. Build your 5-star reputation automatically — no awkward in-chair asks needed.
When a patient consults but doesn't book their treatment, a follow-up sequence re-engages them. Recover accepted treatment plans that otherwise fall through the cracks.
Texts get read. Emails get ignored. All recall reminders, confirmations, and follow-ups go via SMS where patients actually respond — 5× higher open rates than email.
NovaOps AI works alongside your existing practice management software. No replacing Dentrix, Eaglesoft, or Curve — we layer on top and pull the data we need automatically.
Full HIPAA compliance with Business Associate Agreement included. All patient data is encrypted in transit and at rest. Your practice stays protected and compliant.
When patients reply to reminders or recall messages, AI handles the back-and-forth — confirming, rescheduling, or escalating to your team only when human judgment is needed.
Weekly report showing cancellation rate, waitlist fills, recall bookings, new patient conversions, and revenue recovered. See your ROI clearly every week.
Our team builds every sequence, integrates with your PMS, and tests everything before launch. You and your team are fully live in 14 days with zero disruption to daily operations.
The confirmation cascade surfaces cancellations early and the waitlist system fills them automatically — dramatically reducing dead chair time.
Between 6-month recall bookings, filled cancellations, and treatment plan follow-ups, most practices recover $8k+ in the first month alone.
Practices that replace manual recall with automated SMS sequences book 4× more hygiene appointments from their existing patient base.
"The 6-month recall system recovered 22 overdue patients in 30 days. We had been sending manual emails that nobody replied to. The AI texts actually get responses. Revenue impact was immediate."
The system tracks each patient's last hygiene visit and automatically triggers a recall campaign when they're approaching or past their 6-month mark. Messages are sent via SMS (and email as backup), and when a patient replies to book, AI handles scheduling and adds them directly to your calendar. No staff involvement needed until the appointment is confirmed.
Yes. When a cancellation is detected in your calendar, the system immediately broadcasts the open slot to your waitlist via text. Patients reply to claim the appointment — the first confirmed reply gets the slot. Your front desk doesn't need to make a single call. Most open slots are filled within minutes.
NovaOps AI is designed to work alongside your existing practice management software. We integrate with Dentrix, Eaglesoft, Curve Dental, and other leading PMS platforms via API or data sync. You keep using the software your team already knows — we layer automation on top of it.
Yes. All data handling, messaging infrastructure, and storage meets HIPAA requirements. We sign a Business Associate Agreement (BAA) with every dental practice. Patient information is encrypted in transit and at rest, access is restricted, and audit logs are maintained. Your practice and your patients are fully protected.
After a kickoff call, our team handles everything: connecting to your PMS, building out recall and confirmation sequences, setting up the cancellation fill system, configuring your waitlist, and testing every flow before anything goes live. Your team reviews and approves the messaging. Most practices are fully live in 10-14 days with zero disruption to their daily operations.
Book a free strategy call. We'll show you exactly how many patients are overdue for a cleaning and how much revenue is sitting uncaptured in your existing patient base.